Current changes & information
11/2023: Activation of live subtitles in Teams
To increase accessibility in Teams, the function for displaying live subtitles at KIT has now been released. In mid-November 2023, this function will be activated for both clients (Karlsruhe Institute of Technology (employees, GuP) and student.kit.edu (students)).
After activation, people participating in a meeting via Teams will be able to view the live caption at any time. The displayed text is not saved and is therefore no longer available after the meeting has ended.
Information and brief explanations of the "Live captioning" function can be found in the service description for MS Teams at KIT under the tutorials - https://www.scc.kit.edu/en/services/ms-teams-tutorials.php
08/2023: A new Version of Teams is coming
The new Teams version will be rolled out from September 2023. There is no defined date when your own team will appear in a new design.
08/2023: Activation of the recording function - recording of meetings possible
Employees and students have the opportunity to record meetings at KIT in MS Teams, subject to the legal requirements.
- the Legal Requirements for the Use of Recording Functions
- and our informations about recording meetings in MS Teams at KIT.
The recording function is only possible in a meeting that has been started in a team. Moreover, only owners and members of a team have the right to start or stop recording. Guests and persons from other organizations are not authorized to do so.
08/2023: Disabling of WIKI function by Microsoft - migration necessary
Microsoft has discontinued WIKIs in MS Teams at the end of 2023. As of January 2024, access to MS Teams wikis will be removed altogether.
WIKI pages in MS Teams will no longer be accessible and therefore unavailable as of January 2024. Already now, creating new WIKIs in MS Teams is no longer possible. The alternative solution offered by Microsoft to WIKI pages are the OneNote notebooks.
Measures by owners of affected teams
WIKIs in MS Teams should already be migrated to OneNote, Microsoft provides information on how to export a wiki to a OneNote notebook. It may still be necessary to do some rework in "OneNote" after this migration. Early planning of the migrations is recommended accordingly.
Please do not confuse here the discontinued WIKI in MS Teams (Teams Wiki files) with the wiki pages of the KIT team pages at team.kit.edu (SharePoint Wiki). The SharePoint wiki is not affected by Microsoft's discontinuation and is based on a completely different storage format. A migration of Teams-Wiki files to SharePoint-Wiki would only be possible manually via copy/paste due to these different storage formats and is not recommended by us. REASON Microsoft has discontinued WIKIs in MS Teams at the end of 2023. As of January 2024, access to MS Teams wikis will be removed altogether.
What do you need to know in advance?
- You only need the mail address/the MS account of the external person with whom he/she is "travelling" in the M365 environment.
Now the guest account is created in the background, the invitee receives an invitation by mail, via which the invitation must be accepted
- the guest account is no longer a member of any team, or
- the last login with the guest account took place more than 180 days ago
09/2021: Default chat responses
Mobile Teams clients have recently added the ability to use standard responses in chat.
To the question: "Shall we have lunch together?" the answers "Can we" - "Yes" - "Yes, absolutely" are offered as a small additional menu.
This option is only offered for chats in the own client (in our case in the client "Karlsruhe Institute of Technology (KIT)").
You can turn this off in the following way:
Open Teams on the mobile device
Go to settings via the round icon next to "Chat".
Then select Messages
In the following window this functionality can be switched off.
02/2021: Voicemail usage disabled
For data protection reasons, the VoiceMails function as well as its transcription has been switched off. (02.02.2021)