• SAP systems

  • The SAP ERP system supports a wide range of administrative business processes and is used by various service units. SAP ERP functions include accounting, procurement and materials management, human resources management and more.


The SAP ERP system supports a wide range of administrative business processes and is used by various service units (FIMA, EVM, PSE, FM, ASERV, PB, TEC, OEP, FTU). SAP ERP functions include:
  • Accounting, including fixed assets accounting
  • Procurement and materials management
  • Human resources management (personnel administration, payroll, organizational management)
  • Budget management of public administrations
  • Controlling
  • Projects
  • Distribution
  • Production and maintenance
  • Learning Solution (course management system)
Note: In addition to the SAP ERP system, selected functions for the institutes and other organizational units of KIT are available in the SAP web portal (https://sap-portal.scc.kit.edu/), including access to reporting (SAP-BW) and to both centralized and decentralized procurement(SAP-SRM). For more information on the web portal, see https://www.scc.kit.edu/dienste/sap-webportal.php.

Organizational requirements

The SAP ERP system is available to KIT employees in service units via their KIT account and second factor (token). Appropriate authorizations are required to use the applications in the ERP system. To apply for authorizations, please contact the respective SAP coordinator in your service unit.

For information on applying for authorizations for the SAP Web Portal, including SRM and BW, see https://www.scc.kit.edu/dienste/sap-webportal.php.

Technical requirements

To access the ERP system, you need to install the SAP GUI for Windows or for Java (Linux/Mac).
For security reasons, transport encryption to the ERP system is also required to use the SAP GUI. OpenVPN is used for this purpose.
Further information about the installation and configuration of the VPN client can be found here:Installation of OpenVPN
To establish the VPN connection use the username <kit-account>@sap
The password is a combination of your KIT password and yourtoken, separated by a comma.
To log in to the SAP GUI, use the SAP account of your SAP user master.
The SAP systems can also be accessed via the Remote Desktop Service of the SCC. Here, the SAP GUI, the Analysis for Office reporting tool, and the Office software are centrally available.