Send meeting requests to book rooms

with Outlook

with OWA

with Thunderbird

 

Meeting requests can be used to book rooms or other resources that are configured for this purpose.

with Outlook

  • Switch to your own calendar.
  • Create a meeting, e.g. menu "Start\New appointment"
  • Menu "Appointment\Appointment scheduling wizard"
    • Add participants
    • Add room as participant

  • Fill in subject and time
  • Send
  • The room has accepted the booking:

    OR
  • The room has declined, e.g. because the appointment is too long:
  • The participant status of the meeting (assuming you are the organizer) can be viewed at any time in the appointment in your own calendar.
  • Change booking
    • Switch to your own calendar.
    • Open appointment
    • Make changes
    • Send update
    • If participants have been changed, you can either send the update only to the changed participants or to all participants.
  • Delete booking
    • Switch to your own calendar
    • Open appointment
    • Cancel meeting
    • Send cancellation

 

with OWA

  • Switch to your own calendar.
  • Create an appointment, e.g. with the "New event" button
    • Fill in the subject and time
  • Scheduling wizard
    • Add participants
    • Add room as participant
    • OK
  • Send
  • The room has accepted the booking:

    OR
  • The room has declined, e.g. because the appointment is too long:
  • Change booking
    • Switch to your own calendar.
    • Open appointment for editing
    • Make changes
    • Send
    • If participants have been changed, you can either send the update only to the changed participants or to all of them.
  • Delete booking
    • Switch to your own calendar.
    • Open appointment for editing
    • Cancel meeting
    • Send

with Thunderbird

  • Switch to your own calendar.
  • Create appointment, e.g. menu "Appointments and tasks\New appointment"
    • Fill in subject and time
    • Invite participants
    • Add room
    • CLICK OK
    • Save and close
    • Yes
  • The room has accepted the booking:

    OR
  • The room has declined, e.g. because the appointment is too long:
  • Change booking
    • Switch to your own calendar.
    • Open appointment
    • Make changes
    • Save and close
    • If you would now like to send the notification e-mail
      • Yes
  • Delete booking
    • Switch to your own calendar
    • Open appointment
    • Delete booking
      • Do you really want to delete this appointment?
        • OK
    • If you would now like to send the notification e-mail
      • Yes