Privacy policy for the KIT mailing list service

Information about the collection of personal data

The operators of these websites take the protection of your personal data very seriously.
Personal data are all data that can be related to you personally, such as name, address, email addresses and user behavior (information referring to an identifiable natural person (Art. 4 No. 1 of the EU General Data Protection Regulation (GDPR)).

Controller according to Art. 4 (7) GDPR is the President of KIT, Professor Dr.-Ing. Holger Hanselka, Kaiserstraße 12, 76131 Karlsruhe, Germany, info does-not-exist.kit de (see Legals). Our Data Protection Commissioner can be contacted at datenschutzbeauftragter∂kit.edu or by ordinary mail with the addition "Die Datenschutzbeauftragte" (the data protection commissioner) being indicated on the envelope.

When you contact us by electronic mail or via a contact form, the data given by you (your e-mail address and, if appcicable, your name and your phone number) will be stored by us to answer your questions. The data arising in this connection will be erased as soon as storage will no longer be required or processing will be restricted, if legal obligations to retain the data exist.

We would like to note that internet-based data transmission (e.g. when communicating by electronic mail) may have security gaps. Absolute protection of data against access by third parties may not be guaranteed.

Collection of personal data

When using the website for information purposes only, i.e. when you do not register or transmit other information, we will only collect the personal data that are transmitted by your browser to our server according to the settings made by you (server log files). For viewing our website, we collect the data required for this purpose and needed for ensuring stability and security according to Art. 6, par 1, clause 1, (f) GDPR:

- Anonymized IP address

- Date and time of access

- Time zone difference to Greenwich Mean Time (GMT)

- Content of the access (concrete site)

- Access status/HTTP status code

- Data volume transmitted

- Website from which an accessing system reaches our website

- Browser

These data cannot be assigned to certain persons. These data will not be combined with other data sources. We reserve the right to check these data later on, if concrete indications of unlawful use become known to us.

Mailing list

By participating in our service regarding e-mail distribution lists, you consent to the processing of your e-mail address. The legal basis for the processing is Art. 6 para. 1 lit. a GDPR. You may revoke your consent at any time in accordance with Art. 7 (3) GDPR.

If your e-mail address is a member of a mailing list or if you register on the website of the service, your e-mail address will be stored in a database on the KIT mailing list server. The additional provision of your first and last name or other personal data is on a voluntary basis and is not required for the use of the KIT Mailing List Service. This data will not be passed on to third parties without your explicit consent.

As soon as your e-mail address is no longer registered in any mailing list of the KIT mailing list server, your account and thus also your e-mail address will be automatically deleted from this database.

The moment you send an e-mail to a KIT mailing list or receive the e-mail of a KIT mailing list or you authenticate yourself on the website of the service, your e-mail address and your IP address will be stored in the log files of the server and will be deleted after an appropriate period of time or after your revocation of consent according to Art. 7 para. 3 GDPR.

SSL encryption

For reasons of security and for the protection the transmission of confidential contents, such as inquiries sent to us as website operator, this website uses SSL encryption. In case of an encrypted connection, the address line of the browser changes from "http://" to "https://" and the lock symbol is indicated in your browser line.

When SSL encryption is activated, third parties cannot read the data you transmit to us as a rule.

Your rights

As far as your personal data ist stored by us as concerned, you have the following rights:

- Right to access

- Right to rectification or erasure

- Right to restriction of processing

- Right to object to data processing

- Right to data portability.

(2) In addition, you have the right to complain about the processing of your personal data by us with a supervisory authority.

(3) In the case of manifestly unfounded or excessive requests, we can charge a reasonable fee. Otherwise, information will be provided free of charge (Article 12, par. 5 GDPR).

(4) In case of reasonable doubts concerning the identity of the natural person asserting the above rights, we may request the provision of additional information necessary to confirm the identity of the data subject (Article 12, par 6 GDPR).

Cookies

In addition to the  data mentioned above, cookies are stored on your personal computer when you use our website. Cookies are small text files stored in your computer system by the browser used by you, through we (the server of our website) obtain certain information. Cookies cannot execute any programs or transmit viruses to your computer. They serve to make internet offers more user-friendly, more effective, and quicker. It is distinguished between session cookies (transient cookies) and permanent (persistent) cookies.

Transient cookies are automatically deleted when you close the browser. They include in particular session cookies. These store a so-called session ID, through which queries of your browser can be allocated to the joint session. They allows us to identify your computer when you return to our website. Session cookies are deleted when you log out or close the browser.

We use session cookies exclusively. We do not use any persistent cookies or flash cookies.

You can set your browser such that you will be informed about the setting of cookies and you can permit cookies in individual cases only, exclude the acceptance of cookies in certain cases or in general, and activate automatic deletion of cookies when closing your browser. When deactivating cookies, functionality of this website may be limited.