Frequently Asked Questions about Microsoft Teams at KIT

Please agree to the privacy policy. If this does not help: please send an email with your account to teams-support∂scc kit edu.

Some apps, including Microsoft Teams, report via a Windows Defender Firewall dialog that some features are blocked by the firewall. This message can be ignored with the "Cancel" button.

For MS Teams to work in the browser, third-party cookies must not be blocked. In Chrome the error can be corrected by calling the page chrome://settings/content/cookies. There, turn off the option "Block third-party cookies".

Yes, but students are created in a separate client and can only be included as guests in teams on the employee client. Please note guests in teams and "Special features for students".

There are several options.

• You can only find people who have agreed to use Microsoft Teams. No record is created in the address book without consent.
• Shorter searches than 6 characters are not possible.
• Students can only be found in the employee client if they have been invited.
• Students can only be searched by first name and surname if they have agreed to the transfer. Otherwise students are only listed under pseudonym.
• One account can have multiple email addresses associated with it, but only one of them is transferred to the Microsoft cloud. Therefore, finding an email address is often difficult.
• Newly created accounts are not immediately available in the directories.
• Your team client may have cached old search results.

Bypass solution Alternatively, if you cannot find a colleague to add to a team, the colleague can search for the team and request to join. We are not aware of any problems this way.

MS teams (and only this) are only available for the time of the Corona crisis and are only tolerated by data protection during this time. After the crisis, a reconsideration of the possible applications will take place. The calendar and other cloud services are not primarily part of teams and are therefore not released. Existing users were not subsequently restricted.

The data is stored on Microsoft servers and therefore you should handle your data with care. No sensitive data should be uploaded or talked about. Therefore there is only a toleration of data protection during the crisis.

It is up to each employee to decide whether or not to switch on the camera on his or her terminal. It is not permitted to force the use of the camera. Recording of the video conference does not work. This function is currently not available.

Accounts created within the last few minutes may not have been assigned a license for team use. If the problem persists even after a long wait or with an existing account, please contact teams-supportNaf3∂scc kit edu

You can find detailed instructions for use in online teaching at the Centre for Media Learning (ZML): http://www.zml.kit.edu/downloads/Anleitung_Lehre_MSTeams.pdf

The operating system is not supported by Microsoft with the client application. Possibly the (limited) use in a browser is possible.

Necessary steps

In order for you (the students) to be offered courses in teams, the following steps must be taken:

1. Consent to the privacy policy, https://my.scc.kit.edu/shib/azurefreigabe.php
2. The invitation to join a team must be accepted (join team). The invitation is sent out by the lecturer, or you can join a team in Ilias.
3. Teams must be started (web application or app) and
4. agree to a second Microsoft privacy policy. Then it should be possible to change clients as described on the page http://www.scc.kit.edu/dienste/ms-teams-studierende.php.

Solution for problems

Please allow yourself a lot (!) of time between the individual steps. If it still doesn't work after 24 hours, please contact teams-support∂scc.kit.edu with your uxxxx∂student.kit.edu account.

Cause

The cause of the problem is most likely due to an error at Microsoft and the sometimes very long synchronization times of individual components.

Further notes/possibilities

• Call up Tenant -> this will give you the opportunity to agree to the Microsoft privacy policy (https://teams.microsoft.com/_?tenantId=4f5eec75-46fd-43f8-8d24-62bebd9771e5)
• With uxxxx account log in at https://my.scc.kit.edu. There, under "MS-Teams Cloud Usage", request the individualized invitation link and follow the instructions in the e-mail that is sent out -> this will give you the opportunity to agree to the Microsoft Privacy Policy. At the same time you will be automatically added to a test team. You can leave the test team at any time.
• Please try Chrome https://teams.microsoft.com first.
• Log out/log in. To log out means: Click on log out in the top right corner. Always log in with your KIT Account uxxxx∂student.kit.edu to
• For problems with the desktop app (client change works in the browser)
  • switch back and forth between clients in the browser. This should also be possible with a time delay in the client.
  • Empty the cache: https://medium.com/365uc/how-to-force-refresh-rebuild-of-microsoft-teams-client-cache-e92b7739fca3
  • Reinstall the desktop app.